Zoom is the best video conference app that enables you to engage in face-to-face meeting with your colleagues online. With this app, it will be easier for you to communicate with friends especially during this Covid-19 period. Just as there have been lock-downs everywhere and activities are not moving, you and your friends can actually make use of Zoom in order to be communicating with each other especially when there are important things to discuss. But first, you need to be able to create Zoom account before you start making use of it.
In as much as the fact that meetings on Zoom can actually be scheduled using the official web portal, you can also schedule/start meetings directly from the Zoom application. Before you can be able to join a Zoom meeting whether using a computer or mobile device, it is quite necessary that you download the app for easy access. You’re definitely on the right site that will teach you how you can be able to create Zoom account for yourself and for someone else.
Steps to Create Zoom Account
Follow the steps below to see how you can create Zoom account successfully.
- The first thing is to do is to go to your web browser and click on this link >> https://rochester.zoom.us.
- Click on the “Log in” button and select the instance that is appropriate for your use.
- After that, you’ll then enter your username and password.
- Finally, your account has been created and you can now start hosting or scheduling Zoom meetings.
If you’re using a computer device whether Windows or Mac, just follow the steps below to start-up your Zoom.
Starting from Windows 7
- First of all click the Windows icon in the taskbar.
- Click on “All Programs.”
- Then click on the Zoom folder.
- Then double-click to start.
Using Windows 8
- Click on the Windows icon in the taskbar.
- Click on the Down Arrow in the bottom left corner to access All Apps.
- Click the Windows icon in the taskbar.
- Go to your Apps list and scroll down till you get to the Zoom folder.
- Click on the Zoom folder.
- After that, double-click on the Zoom to launch the application.
Note: On all versions of Windows, you can pin the Zoom desktop client to your taskbar, by right-clicking on Zoom desktop client, and then clicking Pin to Taskbar.
Opening Zoom with Mac
- First locate the Finder icon in your Dock.
- Right-click on the icon, and then click “New Finder Window.”
- When the new window pops up, click on “Applications”.
- After that, find zoom.us in your apps list and double click the icon to start the app.
- If Launchpad is on your dock, you can click that to access your applications list, and open Zoom from there.
- The Zoom Desktop Client and Mobile App have different features than the Zoom web portal. The Zoom web portal is primarily used for changing your meetings settings and Zoom phone settings.
How to Use Zoom
Now that you’ve finally known how to create Zoom account, now it’s necessary that you learn how to make use of the platform by first starting with setting up a Zoom meeting.
Starting a Meeting
- Just as you’ve signed up successfully above, click on “Sign In.”
- Enter your email and password. You can decide to use your Gmail or Facebook user to log in.
- Scroll down and select “Start with Video.”
- Then select “New Meeting” to begin.
- If you want to invite someone on Zoom, On the pod for “attendee list” select the invite button. Go to the email tab and add the different emails of those you want to be invited. Once done tap “Send Invitations”. On the other hand you can allow people invited to come into the meeting. Click “Link” and copy the URL and send it to those you’ve invited.
Note: You can choose to click on “Start without video” if you want only voice without video conversation.
More Tips on Zoom
You might want to connect your scheduling app, Zoom, and your calendar. Whenever someone books an appointment in a scheduling app, for example, Zapier can automatically create a new Zoom meeting and add it to whatever app you use for your personal calendar. That’s if you don’t have a client already. You can decide to create a recurring meeting, whether weekly or monthly. If you want to set this, you can lock in all the call settings you want once and have them be in place every time you meet.
Additionally, if you meet with the same group regularly but not on a regular schedule, you can choose an option called No Fixed Time. This enables you to use the same settings and meeting ID over and over with the same group. This option is popular with educational groups who use Zoom as their virtual classroom.
There’s another feature which allows you to see who attended your Zoom meeting. This can be done from the report information. Just go to the Zoom Account Management, and then to the Reports section. Then select Look for Usage Reports > click on “Meetings” to find the meeting you want. After that, you can now select the report type and date range, and generate the report.
You can also gather information from meeting attendees about themselves before they join the call. For instance, you might just decide to require that attendees provide their details such as; name, company affiliation, or industry. To collect this information, first you need to require Registration, an option found in the My Meetings tab of the Zoom web app. Then, you can set up a form that attendees must fill out before they can join the meeting.
For the registration form, Zoom provides standard fields, such as name and company affiliation, that you add using checkboxes. If you want to add new questions or fields, just go over to the Custom Questions tab.
Now, you might feel you want to record your call as a video though. Zoom lets you record your web conferencing calls as videos, a handy feature for sharing the meeting with people who may have missed the review. You need to choose whether to use the Local or Cloud option when recording. With the Local option, you can store the video file yourself, whether locally on your computer or in storage space that you provide. But with the Cloud option, Zoom stores the video for you in its cloud storage. One cool thing about the Cloud option is that people can stream the video in a web browser once it’s ready.
You can also Screen-Share if you want to. This allows you to display whatever on their screen to everyone else on the call. Annotation tools let all the meeting participants draw and highlight what’s on-screen, which can be important when discussing visual materials, such as makeups, graphic designs, etc. To annotate while viewing someone else’s shared screen, select View Option from the top of the Zoom window > and then choose Annotate. A toolbar appears with all your options for annotating, including text, draw, arrow, and so forth. The presenter can use the save button on the toolbar to capture the complete image with annotations as a screenshot. You can also disable attendee annotation altogether.
If you want to co-host tools, you first must enable it in Zoom Meeting Settings > go to the Meeting tab > then choose the Co-host option you want. Starting up the meeting, you need to wait for your co-host to join. Then add the person by clicking the three dots that appear when you hover over their video box. Or you can go to the Participants window, > select Manage Participants > go to the co-host’s name > then select More to find the Make Co-Host option.
Zoom enables attendees to get into a video call with or without the host being present. In some situations, however, it could be in poor form to have attendees in a virtual room together, waiting for you to start. A better solution is to create a virtual waiting room where attendees remain on hold until you let them in all at the same time or one by one. When you enable a waiting room, you can customize what the attendees see while they await your grand entrance.
You can also decide to set up your scheduling. To set up the scheduling assistant privilege, log into Zoom > click on Meeting Settings and go to “Other” > you’ll see a + sign next to Assign Scheduling Privilege > Add your scheduling assistants by typing their email addresses > then click on “Assign” to finish the setup. Once you’ve added your scheduling assistants, they must log out of Zoom and log back in for the feature to take effect. From this point on, assistants can create meetings for others by using the Schedule tool.
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