Having only one email account service is not enough for you considering the kind of engagement you might be social. So for that, you need to setup Outlook account and couple it with Gmail, yahoo mail, outlook mail, and any other one you already have, that’s if you have one. With Outlook, you can organize your email starting from the most important, you can manage your calendar to schedule meetings and appointments, share files from cloud, engage in web browsing, and also stay connected anywhere you are. So it’s good for you to learn how to setup Outlook account.
As of 1996, Microsoft bought Hotmail. The email service went through several name changes including MSN Hotmail and Windows Live Hotmail. The last version of Hotmail was released in 2011. Outlook.com replaced Hotmail in 2013. Due to that, Hotmail users had the opportunity to keep their Hotmail email addresses and to use them with Outlook.com. It is still possible to get a new Hotmail.com email address when you go through the Outlook.com sign-up process.
As of March 2020, Microsoft announced the launch of a series of new features to appeal to business customers of its Teams platform. Microsoft ends February with a new set of features for its Teams platform. The main new feature, the integration of Teams and Outlook, which means that users can now move an email conversation directly from Outlook to a Teams chat by clicking a button, but also share a conversation from Teams to an email on Outlook. Microsoft has also added the ability to assign a tag to members of an organization so that users can better target their messages.
Do you know what is interesting about Outlook is the fact that it can be used as a stand-alone application or can work with Microsoft Exchange Server and Microsoft SharePoint Server for multiple users in an organization, such as shared mailboxes and calendars, Exchange public folders, SharePoint lists, and meeting schedules. Developers are been enabled to create their own custom software that works with Outlook and Office components using Microsoft Visual Studio. So for those using Windows Phone devices, you can synchronize almost all Outlook data to Outlook mobile. We have packaged for you how you can setup Outlook account.
Steps to Setup Outlook Account
Just get started with just some few steps below to setup Outlook account:
- First thing is to go to your web browser and enter www.outlook.com.
- Once the signup page opens, click on “Create free account.”
- Enter your new email ID which will serve as your new username.
- Since Outlook and Hotmail are been linked together, you can select the drop-down arrow located at the username field in order to change your domain from default outlook.com to hotmail.com. After that, click on “Next.”
- Enter your new strong easy password and re-enter it again. After that, click “Next.”
- After that, enter your first and last name in the fields provided for you. Click “Next.”
- You’ll be required to choose your Country/region, your Birthday, and then click “Next.”
- You’ll have to enter characters from the CAPTCHA image for your identification confirmation. Click “Next.”
- Once you’re done with that, a welcome screen will be displayed to you showing that your Outlook account is now ready.
Note: If you have one email account at the email provider the default account name of the Incoming Mail Server might be okay for you. If you have a number of email accounts at the same email provider (e.g. your company website has different email accounts for different purposes/people) then this default Account name isn’t going to be very useful for you.
See Also: Instagram Account Signup
How does Outlook Works?
Outlook offers all features for you, which includes inbox for your most important emails, swipe gestures to archive and delete messages, you can schedule messages to return to your inbox anytime you want, you can also pin important messages to the top of your inbox, and also text-formatting features to personalize your outgoing emails.
Outlook also adds travel itineraries and flight plans from emails to your calendar, which attaches files from Google Drive, Dropbox, and Box. You can also edit Microsoft Office files in your inbox. Although your ISP may not allow you to send email for another account from your location.
Another feature you can see in the platform is what is called ‘Premium Outlook’. With this, anyone who subscribes to Microsoft Office 365 Home or Office 365 Personal software packages receives Outlook with premium features as part of the application package. Not only that, with Office 365, you’ll be offered a 50 GB mailbox, improved malware scanning, ad-free inbox, offline email composition and automatic syncing capabilities, and a customized domain.
How to Use Outlook
Whether you’re using your PC, Mac, or mobile device, it is very necessary you know how to use your new outlook account so you don’t make mistakes.
To Add an Email Account to Outlook
You need to open Outlook and select File > click on Add Account > enter your email address and select Connect. If your screen looks different, enter your name, email address, and password, and select “Next”. If prompted, enter your password and select OK > Select Finish.
To Create and send email in Outlook
First, you need to choose New Email to start a new message > enter a name or email address in the To, Cc, or Bcc field > in Subject, type the subject of the email message > place the cursor in the body of the email message, and then start typing > after typing your message, choose Send > once you’re done, just enter the user’s email ID you want to send the message to.
In the body of the email message or calendar invite, enter the @ symbol and the first few letters of the contact’s first or last name. When Outlook offers you one or more suggestions, choose the contact you want to mention. Although by default, their full name is included. You can delete a portion of the mention. The mentioned contact is added to the ‘To’ line of the email or the meeting invite.
To manage your calendar and contacts in Outlook
Go to Calendar, select New Appointment > Add a Subject, Location, and the start and end times > select Invite Attendees to turn the appointment into a meeting > select Save & Close to finish, or click ‘Send’ if it’s a meeting. You can also use the Scheduling Assistant when you want to create a meeting. Using this can make you see when attendees and rooms are available. To do this, go to the new meeting request and select Scheduling Assistant > after that, the shaded area with vertical bars shows the meeting time > then drag the bars to adjust the meeting time. The grid shows when attendees are available > Outlook will show suggested times when you click on the right of the meeting request.
To setup an online meeting and shared notes, you need to select Teams Meeting. This inserts a link remote attendees can use to join the meeting. To set up a shared space for notes, select Meeting Notes. You can create a new OneNote notebook, or select an existing notebook. A link to the notebook appears in the meeting request.
To Add a Contact
If you want to add a contact, you need to select the People icon > Select New Contact or press Ctrl+N > enter a name and any other information that you want to include for the contact > Select Save & New to create another contact, or Save & Close if you’re done.
To Share a file to collaborate on attachments
SelectAttach File and choose a file. If the file has a small cloud icon, it’s already saved to the cloud, which lets you share and work on it with others. But if it does not, select the drop-down arrow and select Upload to OneDrive > type a message and select ‘Send’.
There is also a feature called Focused Inbox. This helps you to focus on the emails that matter most. It separates your inbox into two tabs—Focused and Other. If messages aren’t sorted the way you like, you can move them and set where to deliver future messages from that sender. All you need is to select the Focused or Other tab > right-click the message you want to move > then select Move to Other or Move to Focused. To turn the Focused Inbox on or off, select View > then select Show Focused Inbox.
This application is currently available for most mobile platforms, including iOS and Android. You can download the free Microsoft Outlook apps for Android and iOS and use your Outlook.com account on your mobile device. Outlook.com is also built in on Windows 10 phones. The mobile apps include most of the features available with the free online Outlook.com account, including a focused inbox, sharing capability, swipe to delete and archive messages, and powerful search.
But one other thing is that you can also view and attach files from OneDrive, Dropbox, and other services without necessarily going through downloading them to your phone.
Read More: How to Create Gmail Account